Exhibition Policy

Last Updated Date

Exhibition Policy


Basic Policy Statement

The use, by individuals or organizations, of the Library’s facilities and/or exhibits is not a right but a privilege which is subject to review by the Library Director and the Board of Trustees.

The purpose of the Library’s display facilities is to increase public awareness of the Library’s resources and to support its mission as an intellectual, cultural and informational center for the community. For the purpose of this policy the term “display” includes wall display, enclosed display cases and bulletin board exhibits. Exhibits/displays using the Library facilities shall further one or more of the following purposes:


  1. To promulgate matters pertaining to Library services, collections or programs;
  2. To highlight current issues, events or other subjects of public interest in an informational manner;
  3. To display arts, crafts, photographs and writings, especially those produced by residents of Mattituck and Laurel;
  4. To publicize the activities of local non-profit organizations and agencies or to display interesting collections or hobbies of local residents.

Procedural Guidelines for Displays

Current areas for display include the designated art display area in the hallway on the lower level of the library and the display cases in front of the conference room. Use of the display facilities must be scheduled in advance with the Library Arts Coordinator. Approval will be granted for only one display per month.

The length of the exhibit is one month

Hours for exhibit shall coincide with hours the Library is open.


Selection: Interested individuals/groups can obtain exhibit/display information and application forms from the Arts Coordinator. Decisions regarding which exhibits will be accepted rest with the Library Director who must be shown all items to be included in the display prior to approval. All items exhibited must be appropriate for viewing by all members of the Library community. The Library reserves the right to refuse display space to exhibits which, in its opinion, do not comply with this policy statement.

Library Security: Display facilities are designed to be reasonably secure; however the Library is not responsible for the security of displayed items and a general release form must be signed by all exhibitors.


Insurance: As stipulated in the exhibit agreement, the Mattituck-Laurel Library is relieved of all liability for mutilation or damage or loss of exhibit or display from any cause whatsoever.


Hanging and Removing Displays: No Items shall be displayed until a signed Exhibit Application has been approved by the Director. The group or individual initiating the display must supply any labor and/or equipment necessary to mount the display and prepare and supply necessary identifying or explanatory signs. All pieces to be displayed should be framed and ready for hanging. Artists agree to leave their work for the period stipulated. The Library cannot arrange for frequent changes and rearrangements. The Library will not provide storage for the property of the exhibitors.

Group Shows:  In case of exhibits by more than one person, each artist must complete a signed exhibit agreement and list of items at the time of hanging or before.


Publicity:  The Library will publicize all exhibits (given adequate lead time) in the Library’s quarterly newsletter, local newspaper and on the library’s website.


Revised 04/2019




Mattituck-Laurel Library

Application for Displays


Contact Information:



Name: ______________________________________________



Phone Number: _______________________________________


Email Address: ________________________________________


Describe the items to be included in the proposed exhibit (medium, subject, number of items).





The displays should be of a size appropriate to the space and the art must be framed or mounted on cardstock paper.


  • Works must be suitable for open display in a public library.
  • The Mattituck-Laurel Library reserves the right not to display works that do not adhere to the guidelines contained in this application.
  • All artwork submitted must be the original work of the artist.
  • Applications will be considered on a first come, first served basis.

    Advise as to which month you would like to display your work. Please select six (6) different months in order of preference over the next 12 month time period that are convenient for you, the Library cannot guarantee that it will be able to exhibit your work during a specific time period but the Library will make every effort to accommodate your request.



The Library will be featuring your artwork on the Library’s website and/or facebook page while it is on display in the Library. All artists must submit a brief biography and/or statement of artistic purpose which the library will edit and photocopy for distribution.



Signature of Applicant __________________________________   Date:_____________

Signature of Parent/Guardian _____________________________  Date:_____________
(as applicable)





For Library Use:


Approved ________________________________  Date:____________________




General Release of All Claims

          Agreement executed this month ____________, day _____, year_______ by and

between ______________________________________________________ residing at

(hereinafter referred to as “Releasor”), and the Mattituck-Laurel Library (hereinafter referred to as “Library”), is a general release whereby Releasor extinguishes his/her rights and claims against the Library as hereinafter set forth:




                        WHEREAS. Releasor and the Library agree that Releasor shall hold the Library
             harmless from any and all damages, theft, or other destruction, which may occur to said
             artwork and/or other like items as a result of their being displayed within the Library.

                        NOW, THEREFORE, with the intent to be legally bound and consideration of the
             Library’s agreement to display said artwork and/or other items, the Releasor agrees as

  1. The Releasor on behalf of himself/herself, his/her heirs, executors, administrators, successors and assigns, hereby fully releases and discharges the Library from any and all rights, claims, actions and causes of action which the Releasor and his/her above-mentioned successors may have against the Library arising out of any destruction, theft, vandalism, or other like damage which may result to the artwork or other like items by virtue of their public display within the Library.
  2. This General Release is freely given and voluntarily executed by Releasor and Releasor does not rely on any inducements, promises or representations made by the Library except those specifically set forth in this Agreement.
  3. The Releasor has read this Release and fully understands the terms used herein and the consequences thereof.

This release may not be changed orally.

IN WITNESS WHEREOF, the Releasor and the Library have signed this Release as of the day and year written above.

 ____________________________                      By: ____________________________
 Signature of Applicant                                           Mattituck-Laurel Library


Download Policy